Daviess County Library Board Meeting

October 18, 2018 at 4 p.m.

The board met in the basement at the main library.

Present: Daren Adkins, Shonna Morrison, Mary Jarboe, Kelvina Hobbs, Gregg Hartley, and interim director Elizabeth Plotner.

Daren called the meeting to order at 4:06 p.m.

The board reviewed the minutes of the September 20, 2018 meeting. Mary moved that the minutes be accepted as amended. Shonna seconded the motion, which passed unanimously.

The board reviewed the bills and financial reports. Shonna moved to pay the bills and Kelvina moved to second the motion, which passed unanimously.

 

Elizabeth presented her director’s report. September was “Get a Library Card Month”. There was not a lot of programming otherwise. “Observe the Moon Night” is coming up this Saturday. Last weekend Elizabeth attended the Missouri Library Association meeting and came back with many ideas. One of the most informative presentations was on “How to Read in 15 Minutes”, which is intended to help librarians assist patrons in finding a book that matches their tastes. Another seminar was on “The One-Page Strategic Plan”. The library has received the chairs that were ordered. The library is participating in “Scare on the Square” and will be passing out pencils. Elizabeth will be reading several books in costume. In November, the library will be participating in “Christmas on the Square” and making holiday slime. National Honor Society will be wrapping presents for “Candy Cane Shopping for Kids” and could use some help from adults. Elizabeth will be running a decorating contest in December also.

The board reviewed correspondence from Mainstay (IRA company), which was discontinued. Also, GRM Networks announced a reduction in Grand River Long Distance rates.

The board consensus regarding the gas wells is to get rid of the wells, whether by donating them, selling them on the market, or some other option. Elizabeth will explore some of the options.

The budget was the next item on the agenda, and Elizabeth suggested that it might be a good idea to use part-time staff due to the difficulty of providing benefits such as insurance to full-time employees. She presented some ideas regarding next year’s budget, including health insurance, which the board discussed.

Elizabeth gave copies of the Strategic Plan for 2018 to the board for review, along with her comments on progress made this year.

The board reviewed the Daviess County Library Board of Trustees Bylaws and suggested amendments. Mary moved that the bylaws be adopted as amended, and Shonna seconded the motion, which passed unanimously.

Elizabeth will be contacting someone to do a few of the little jobs needed around the library, such as shelves and chair storage runners in the Community Room storeroom. The board discussed considerations for the HVAC replacement bid. Keeping the three-phase service is definitely a good idea. The project will be planned for completion by April 1, 2019. All units, inside and out, will be changed out, and, if possible, move the compressors off the roof. The bids will specify the volume of air, SEER, etc. Elizabeth gave the board a copy of the Mid-Continent Public Library Energy Use Policy for reference.

Elizabeth has talked to Alan Lunsford at Gallatin Lumber about pricing for the shelving needed. The board asked Elizabeth to proceed with getting the shelving done.

Elizabeth will contact Geoffrey Eads regarding expectations about the lawn mowing, and will also contact some possibilities for snow removal this winter.

Kelvina moved that the meeting be adjourned, and Shonna seconded the motion, which passed unanimously. Meeting adjourned at 5:39 p.m.

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The next regular meeting will be held at 4 p.m. on November 15, 2018.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular board meeting.

Gregg Hartley

Board Secretary