Daviess County Library Board Meeting

July 19, 2018 at 4 p.m.

The board met in the basement at the main library.

Present: Daren Adkins, Shonna Morrison, Kelvina Hobbs, Mary Jarboe, Gregg Hartley, and interim director Elizabeth Plotner.

Daren called the meeting to order at 4:00pm.

The board reviewed the minutes of the June 19 meeting. Mary moved that the minutes be accepted as amended. Shonna seconded the motion, which passed unanimously.

The board reviewed the bills and financial reports. Shonna moved to pay the bills and Mary moved to second the motion, which passed unanimously.

Elizabeth presented her director’s report. She is completing the application for state aid and will be advertising for a circulation assistant. She has taken three free modules through an online training program on QuickBooks. She is planning to subscribe to the service for $50 per year with unlimited modules.

The board reviewed correspondence that has been received. The company that installed the roof contacted the library saying that the warranty is in abeyance pending inspection. Elizabeth will contact Jan to find out about the warranty.  We have also received a letter from Nichole Galloway regarding the 2018 taxes. GRM sent a capital credit statement. The IRS sent a request to add a link to free services for some taxpayers to our web page.

The board examined the situation with the gas wells. Mary moved to table action on the gas wells and Kelvina seconded the motion, which passed unanimously.

The landscaping will be handled by Kevin Noel, who was the only one who was interested in doing it. Elizabeth will be contacting him.

The board discussed the use of memorial money received recently and policy changes. Shonna moved that the $200 donation from Suntrol Screenworks be used for furniture. Kelvina seconded the motion, which passed unanimously.

Mary moved that Daren be elected President; Mary, Vice President; Gregg , Secretary; and Kelvina, Treasurer.  Kelvina seconded the motion which passed unanimously.

The board gave a first reading of  proposed new bylaws for the library. The board discussed the proposed bylaws. Members of the board will discuss suggestions for changes at the next meeting.

The board discussed allowing the interim director Shonna moved to allow interim director Elizabeth Plotner’s two weeks paid time off through August 31, 2018 and her interim employment to continue for one year, September 1, 2018 through August 31, 2019, at an annual salary of $35,360 with four weeks PTO. Mary seconded the motion, which passed unanimously.

Mary moved that the meeting be adjourned, and Kelvina seconded the motion, which passed unanimously. Meeting adjourned at 6:15pm.

The next regular meeting will be held at 4 p.m. on Thursday, August 16, 2018

The minutes were amended and approved at the regular board meeting of August 16, 2018.

Gregg Hartley

Board Secretary