Library Board Meeting

5-16-18

The board met in the Johnson Conference Room at the main library.

 

Present: Daren Adkins, Gregg Hartley, Shonna Morrison, Kelvina Hobbs, Mary Jarboe  and Director Allison Spidle.

 

Daren called the meeting to order. Jeremy Duckworth from QNS was present to talk about the replacement of the server, which quit last Thursday. It will cost about $4,210.93 to replace and to upgrade the server software and Microsoft Server licenses. Cloud computing is more demanding on the server and requires more robust equipment. A temporary server is in place. We can replace this and not be billed for it until 2019. The replacement can be done in a week or two.

 

The board examined the minutes from the April 17, 2018 meeting. Kelvina moved to accept the minutes, and Mary seconded the motion, which passed unanimously.

 

The board examined the bills. Gregg moved to pay the bills, and Shonna seconded the motion, which passed unanimously.

 

Allison presented her director’s report. QuickBooks also crashed along with the server but has been fixed now. Summit Gas will be turning the gas off, resetting the meter, and restarting the system soon. The $800 NASA reimbursement is on its way. Home Exchange Bank sent a letter about new rules under the Bank Secrecy Act, which apply to the library. Allison has received a resume for the full time position from Meghan Demke. She feels that Ms. Demke would be a good candidate. Don McWilliams donated $100 in memory of his mother, Jan Johnson donated money for a book in memory of Virgil Peters, and Larry and Lana Belshe donated for the faucet and backsplash. The VFW donated a book on Vietnam. Allison is submitted a letter of resignation effective today.

 

Members of the board and the public discussed Allison’s achievements and her resignation.

 

Shonna moved that the board go into executive session as provided in RSMo section 610.021 (3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body” and Mary seconded the motion, which passed unanimously.

 

Roll Call Vote

Daren--Yes

Mary--Yes

Kelvina--Yes

Gregg--Yes

Shonna--Yes

 

The board entered executive session at 6:20 p.m.

 

Shonna moved that the library offer Elizabeth Plotner up to $17 per hour to serve as interim director, and Mary seconded the motion, which passed unanimously. If Elizabeth declines, Jan Johnson will be offered the interim director position.

 

Kelvina moved that the board come out of executive session, and Gregg seconded the motion.

 

Roll Call Vote

Daren--Yes

Mary--Yes

Kelvina--Yes

Gregg--Yes

Shonna--Yes

 

The board came out of executive session at 7:01 p.m.

 

A special meeting will be held at 10 a.m. on May 23, 2018 at the Gallatin library.

 

Kelvina moved that the meeting be adjourned, and Mary seconded the motion, which passed unanimously.

 

Minutes amended and approved at meeting of June 19, 2018.

 

Gregg Hartley

Board Secretary