Library Board Meeting

6-19-2018

The board met in the basement at the main library.

Present: Daren Adkins, Shonna Morrison, Kelvina Hobbs, Mary Jarboe, Gregg Hartley, and interim director Elizabeth Plotner. Commissioners David Cox and Randy Sims. Tammy Gay and Jill Steward and other members of the public were present for the meeting.

Daren called the meeting to order.

Elizabeth has been working on getting up to speed on QuickBooks and getting access to them. She reviewed financial information available at the time of the meeting with the board. Shonna moved to pay the bills and Mary seconded the motion, which passed unanimously.

The board reviewed the minutes of the May 16 and 23 meetings. Shonna moved that the minutes be accepted with the following amendments:

Mary to accept the minutes of May 16 as amended, and Kelvina seconded the motion, which passed unanimously. Kelvina moved to accept the minutes as amended. The motion passed unanimously.

Elizabeth has completed the “to do” list that she compiled at the last meeting. She shared some statistics for the ebooks and audiobooks through Axis 360. “Bookapalooza” to date has been to several locations in the county and has given away 657 books. Summer Reading Program

has been running at about half of last year’s numbers, but Elizabeth is hopeful that after summer school, the numbers will pick up. The new server has been installed and is up and running. The landscaping out front is in need of attention. Elizabeth will be contacting Geoffrey Eads for a quote. Other  suggestions of landscapers to call included Lawn Works, Mike Walker, Kerry McBroom, and Jason Burns. Elizabeth also presented a proposal for a revised library card application. She has hired Katelinn Lowe, a teen, to help in the library. Elizabeth also went over some of the details of staffing. Mary suggested that if any communication between the board occurs via email, the email should be printed off and shared at the next meeting.

 

Mary moved that the library card application should be accepted as revised (to include an email address), and Shonna seconded the motion, which passed unanimously.

Elizabeth asked for clarification on the policy of purchasing locally when possible.

Elizabeth presented information on the succession plan based on information in the Missouri Public Library Standards. She is willing to stay up to a year to facilitate the transition period for a new director and suggested that this might be a good idea. The board will address this in the future. The board discussed suggestions for training for the board members.

The Friends of the Library wants to wait until a new director has been chosen and work with the director and trustees at that time.

Kelvina, as Treasurer, signed a document that releases the excess coverage provided by the bank for an account. Their amount exceeded the insurance provided by the Federal Deposit Insurance Corporation. The library does not currently have any CDs except at Home Exchange Bank.

Shonna moved that the board approve Interim Director Elizabeth Plotner for a credit card from Farmers Bank to be associated with the library’s accounts and for access to online banking to be able to view Farmers Bank accounts in real time without the ability to transfer funds. Interim Director Plotner will be authorized to use the credit card for online and in-person purchases for the same purposes previously authorized for purchase via debit card. Mary seconded the motion, which passed unanimously.

Elizabeth gave the board a packet of resources about hiring a library director from the Missouri State Library.

The domain is set to auto renew and requires a credit card. This renewal will go on Elizabeth’s personal card and the library will reimburse her.

The board discussed possible changes to the date and time of the meeting.

Mary moved that the meeting be adjourned and Kelvina seconded the motion, which passed unanimously.

The next regular meeting will be held at 4 p.m. on Thursday, July 19, 2018 at the Gallatin library.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular board meeting.

Gregg Hartley

Board Secretary