Library Board Meeting


The board met in the Johnson Conference Room at the main library.

Present: Daren Adkins, Gregg Hartley, Shonna Morrison, Kelvina Hobbs,  and Director Allison Spidle. Mary Jarboe attended via Skype.

Daren called the meeting to order.

Allison presented her director’s report. She has received information from Phil Tate that we should receive a $40,000 donation from the Janet Selby estate in August. We received a small SRP grant in the amount of $130 from the state. We have not heard anything about the astronaut call. The new year has been set up as a new company in the accounting system. About $1270 in donations in memory of Janet Selby has come in and Allison plans to buy books with some of it and hold the rest for later in the year. The library received a $200 donation from Leslie Stanley that Leslie requested be used for the staff. We have received $186,547 from tax income. Farmer’s has donated $6,500 toward the basement renovation. The EDGE assessment has started. Many of the recommendations are ones that have been pointed out by earlier assessments. Allison shared some of the design suggestions for the basement. The consensus of the board was to go with the color choices she presented, and, given a choice between a blue shade and a tan shade for the accent wall, we use the blue shade. There are two choices in lighting. Both choices are LED, but one ensures better, more natural color in comparison to standard lighting, but is more expensive. The board decided to stay with the standard lighting. Allison has not received information on the toilets yet, so the board will not deal with that choice yet. The paint will be about $42 per gallon and Allison will try to procure it locally. The basement remodel project will start on January 22.

The board examined the bills. Gregg moved to pay the bills, and Kelvina seconded the motion, which passed unanimously.

The board examined the minutes from the December 12, 2017 meeting. Shonna moved to accept the minutes, and Kelvina seconded the motion, which passed unanimously.

The board examined the director’s PTO (Paid Time Off) allowance. Shonna moved that the director receive six weeks PTO. Mary seconded the motion, which passed unanimously. The board examined a reconciling option for the accounting, which would have two board members come in once a month and examine the Quickbooks accounts. Another option would be to have someone do a mini-audit periodically. The consensus of the board was that we would not make a firm commitment but would be open to doing this at some time in the future.

Allison has checked into what would be involved in selling the library’s share of  gas wells, which are costing more than they are making. She suggested that a notice be placed in the paper if it is the board’s desire to sell its shares and that the Christian Church be notified in case they would like to take the library’s shares. Daren suggested that the library investigate selling the library’s shares. Kelvina moved that the library sell its gas well shares. Shonna seconded the motion, which passed unanimously.

Allison presented information about the Strategic Plan Review, including the 1-3-5-10 year plans. The board will examine the information and be prepared to make suggestions at the next meeting.

The next regular meeting will be held at 4 p.m. on February 20, 2018 at the Gallatin library.

Gregg moved that the meeting be adjourned, and Mary seconded the motion, which passed unanimously.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular meeting.

Gregg Hartley

Board Secretary