Library Board Meeting

11-21-17

The board met in the Johnson Conference Room at the main library.

Present: Daren Adkins, Kelvina Hobbs, Gregg Hartley, and Director Allison Spidle.

Absent: Shonna Morrison and Mary Jarboe.

Daren called the meeting to order.

Allison presented her director’s report. Margie, our newest hire, is resigning her position. Connie Meek has been offered the full-time position and accepted. She will begin January 1st. Allison has only one candidate that she feels is a good fit for the part-time job, although that candidate does not live within the county. The candidate has however been a library member for years with an out of county card. The board left the hiring decision to Allison.  Allison has applied to have a live call to the International Space Station. Although the call has not been confirmed, she has received a call back, so that event may be a possibility. Windstream was out for 24 hours recently and the library had a lot of business with people who do not normally frequent the library coming to use the internet. The server needs to be replaced according to QNS, and Allison is exploring some alternatives. We are down to one set of keys to the basement and we will have to get the locks changed, as the key can’t be replaced. Daren knows of a place in Overland Park that might be able to make a duplicate. Our three forms of state aid have all come in within the past month. Allison would like to spend these funds during the fiscal year in which the funds were received, as she believes this will make the financial statement and accounting clearer and simpler. Equalization is $652.17, A & E is $1,101.09 and state aid is $1,604.38. A & E funds can only be spent on collections, but the other two can be used for different items. The board left the decision on whether to spend this year or next to Allison.

The board examined the bills. Gregg moved to pay the bills, and Kelvina seconded the motion, which passed unanimously.

The board examined the minutes from the October 17, 2017 meeting. Kelvina moved to accept the minutes as amended, and Gregg seconded the motion, which passed unanimously.

The board examined the proposed personnel policy changes. The board will revisit the director’s PTO allowance at the December meeting. Gregg moved that the policies as amended by the board be approved, and Kelvina seconded the motion, which passed unanimously.

The board examined Allison’s recommendation for the health care plan the library will offer. Kelvina moved that the library offer United Healthcare’s AMF4 w/NS HSA3000/100% plan, and Gregg seconded the motion, which passed unanimously.

The next regular meeting will be held at 4 p.m. on December 12, 2017 at the Gallatin library.

Gregg moved that the meeting be adjourned, and Kelvina seconded the motion, which passed unanimously.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular meeting.

Gregg Hartley

Board Secretary