Library Board Meeting

7-25-17

The board met in the Johnson Conference Room at the main library.

Present: Daren Adkins, Shonna Morrison, Gregg Hartley, and Director Allison Spidle. Kelvina Hobbs was absent.

Kim Spidle came to the meeting.

Daren called the meeting to order.

Daren called the meeting to order. Allison presented her director's report. Preparations are underway for the solar eclipse. Allison shared some statistics compiled during the first full week of each month since the start of the year.

The board examined the bills. Gregg moved to pay the bills, and Mary seconded the motion, which passed unanimously.

The board examined the minutes from the June 20, 2017 meeting. Shonna moved that the minutes be approved as read. Mary seconded the motion, which passed unanimously.

Allison shared a photo of the progress on the railing at the Jamesport branch. Since Kelvina was not present, Allison had the forms for state aid delivered to her at work for her signature. Allison has done some preliminary research on considerations for a potential new IRA partner. She has invited several partners to submit a packet of information. The new laws say that IRA partners have to charge a fee per month of 1.3% of the value of the account for administering that account. Until the amount of the IRA reaches $5,000, the fee is a set amount. This is a change from the previous practice of up-front commissions. The policy has been that the amount put into an IRA will be matched by the library up to 3%. The match has been about $250 a month. If the policy is modified, it must be done by October 1.

Allison presented some statistics on the use of the ecards. In summary, the use has not been as high as hoped. For the last quarter of 2016, we had 95 usages, but only 21 unique users. Total usage for the three quarters was 32 unique users.

We don’t have any bid yet on the LED lighting conversion in the basement. Allison has also been working on a plan for repainting and new flooring for the basement.

The board/staff social is on for August 12 from 2 to 5 p.m.

There is still no library debit or credit card. Allison reviewed some of the options. She will try to get an Amazon credit card.

Allison took an online webinar on the Sunshine Law and presented some information she had heard about closed session minutes, what can be covered in and out of closed sessions, and policies and prices for responding to requests for Sunshine Law information.

Blue Cross Blue Shield is leaving the marketplace and this will require revisiting the health insurance policy at a later date.

The levy meeting will be before the next regular board meeting at 4 p.m. on August 24.

Daren and Kelvina will review and sign the state aid compliance and certification forms. The state auditor has sent the letter giving the information necessary for the levy hearing.

Allison reviewed the eclipse events that are planned for the library. She will investigate the possibility of having the mobile planetarium at the library basement. Allison suggested that the library purchase shirts for the eclipse event using the miscellaneous category. The consensus of the board was that this would be a good idea.

The Mennonite school is interested in purchasing the old shelving previously unsold in a sealed bid. The consensus of the board was that this would be fine.

The next regular meeting will be held at 4 p.m. on Thursday, August 24, 2017  at the Gallatin library.

Shonna moved that the meeting be adjourned, and Mary seconded the motion, which passed unanimously.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular meeting.

Gregg Hartley

Board Secretary