Library Board Meeting

6-20-17

The board met in the Johnson Conference Room at the main library.

Present: Daren Adkins, Shonna Morrison, Kelvina Hobbs, Gregg Hartley, and Director Allison Spidle. Mary Jarboe arrived late.

Daren called the meeting to order.

Allison presented her director’s report. Allison has access to the online banking, but the credit card has not yet arrived. She attended Quickbooks training. Kramer approved the plans for the gum machine and the books as suggested. Several teenagers have volunteered to help with Summer Reading Program. One hundred ninety-one children are registered for the program. Allison has offered to do presentations for groups on the eclipse.  Betty Edwards and Margie Richey will start at the library in July.

The board examined the bills. Kelvina moved to pay the bills with the exception of Proquest, and Shonna seconded the motion, which passed unanimously.  Proquest will be considered later in the meeting.

The board examined the minutes from the May 23, 2017 meeting. Shonna moved to approve the minutes as amended, and Kelvina seconded the motion, which passed unanimously.

Allison presented some statistics on the use of Proquest. On a related note, Allison explained the library charges $3 for each holding searched, plus 20 cents per page for results, whether printed out or saved electronically. From comments made by users, these prices seem to be low. Allison suggested that the charges for genealogy research be based on an hourly rate. Mary moved that the charge for genealogy research be $25 for the first hour and $15 for any part or whole additional hour and that Proquest be renewed for one more year. Shonna seconded the motion which passed unanimously. Mary suggested that the Proquest program be promoted more extensively and if not used, be cut at the next renewal.

Allison has done some research on vacuums and suggested that a moderately priced vacuum be purchased locally and replaced every year or two. The consensus of the board was that this would be a better idea than spending a lot on a vacuum.

Allison has attended the Kelly Dyer training on QuickBooks. She would like to have Dyer come for on-site training at the end of the year to prepare for the coming year.

A senior at Gallatin High School is interested in working at the library part-time as a work release worker. The board left Allison to decide this matter.

Shonna moved that all board members be renewed with their present positions, and Mary seconded the motion, which passed unanimously.  

Allison will place the notices in the newspapers regarding the levy hearing as usual.

Shonna moved that the board go into executive session as provided in RSMo section 610.021 (3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body” and Kelvina seconded the motion, which passed unanimously.

Roll Call Vote
Daren--Yes
Mary--Yes
Kelvina--Yes
Gregg--Yes
Shonna--Yes

The board entered executive session at 5:10 p.m.

Shonna moved that the board come out of executive session, and Kelvina seconded the motion.

Roll Call Vote
Daren--Yes
Mary--Yes
Kelvina--Yes
Gregg--Yes
Shonna--Yes

The board came out of executive session at 5:20 p.m.

Gregg moved that Allison pursue the training with Kelly Dyer for up to $525. Mary seconded the motion, which passed unanimously.

The next regular meeting will be held at 4 p.m. on Tuesday, July 25, 2017  at the Gallatin library.

Mary moved that the meeting be adjourned, and Gregg seconded the motion, which passed unanimously.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular meeting.

Gregg Hartley

Board Secretary