Daviess County Library Board Meeting

April 18, 2019 at 4 p.m.

The board met in the basement at the main library.

Present: Daren Adkins, Mary Jarboe, Kelvina Hobbs, Shonna Morrison, and director Elizabeth Plotner. Absent: Gregg Hartley.

Daren called the meeting to order at 4:00 p.m.

Shawn from Foster’s Heating and Cooling reported on the system installation.  Discussion regarding one line-set (south basement wall) not being replaced and instead being cleaned (acid wiped).

The board reviewed the minutes. Mary moved that the minutes be approved as presented, and Kelvina seconded the motion, which passed unanimously.

The board examined the bills and financial statements. Elizabeth explained the various reports provided to each board member. Shonna moved to pay the bills with the exception of Foster’s Heating and Cooling, and Kelvina seconded the motion, which passed unanimously. A new check will be cut for Foster’s withholding 10% until the final inspection of the project.

Elizabeth presented her director’s report. Clint Vanatta is presenting a Lunch Box program over financial health. The LDS Church is presenting a genealogy seminar this month as well.  School visits this past month went well.  Elizabeth attended GRLC.  Preparations for the backsplash installation in the basement are underway.

Old Business

Elizabeth presented an additional report related to the annual budget and capital improvements.  The new documents better reflect the accuracy of the budget.

Mary moved that the library policy (Section A4) be amended as proposed at the March meeting.  Kelvina seconded the motion, which passed unanimously.  Tabled policy A9 at this time.

Board members signed signature cards for Farmers Bank and will sign BTC Bank cards at the bank.

The board discussed the upcoming end of term for board member Mary Jarboe. Shonna made a motion to recommend Mary remain on the board.  Kelvina seconded the motion, motion passed unanimously.  Elizabeth will communicate this recommendation to the Daviess County Commissioners.

Friends of the Library update:  Elizabeth is still in discussion with some community members who have expressed interest.

Landscaping update included a bid from East Lawn and Landscape.  Lawns Unlimited will submit a bid as well.  Mary made a motion that the Library Director may acquire landscaping up to $3500.00 as a capital improvement.  Kelvina seconded and the motion passed unanimously.

Shonna moved that the meeting be adjourned and Kelvina seconded the motion, which passed unanimously.

The next regular meeting will be held at 4 p.m. on Thursday, May 16, 2019  at the Gallatin library.

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular board meeting.

Shonna Morrison

Board member