Daviess County Library Board Meeting

March 21, 2019 at 4 p.m.

 

The board met in the basement at the main library.

 

Present: Daren Adkins, Mary Jarboe, Kelvina Hobbs, Gregg Hartley, and director Elizabeth Plotner. Absent: Shonna Morrison.

 

Daren called the meeting to order at 4:02 p.m.

 

The board reviewed the minutes. Mary moved that the minutes be approved as amended, and Kelvina seconded the motion, which passed unanimously.

 

The board examined the bills and financial statements. Elizabeth explained the various reports provided to each board member. Gregg moved to pay the bills, and Kelvina seconded the motion, which passed unanimously. The discrepancy in the journal entries of QuickBooks has been corrected with assistance from Susan Rich to $4.32.

 

The board discussed landscaping with Geoff Eads. Landscaping services will be billed as needed and completed, and not on a contract basis. Mowing at $40 will include weedeating, and weedeating can be done even if mowing is not needed at $20. Blowing off sidewalks is included. He will also do snow removal and deal with ice as needed. He will also spray weeds in the driveways and treat the yard with weed killer and fertilizer. He can also bring in bulk mulch. He provided the name of a person who might be willing to take on weeding and care of the flower beds.

 

Elizabeth presented her director’s report. She showed the “Universe of Stories” materials that are used at the Literacy Nights at local schools. The theme for the Summer Reading Program will have the theme “A Universe of Stories”. She reviewed some of the events that will occur during the program.

 

The HVAC replacement will not be started until April 1. They will try to do everything needed upstairs on Monday, and do the other needed work on Tuesday and Wednesday, April 2 and 3. The bookshelves will be completed by the end of April if Reginald Arnold, who is doing it as an Eagle Scout project, can complete the finishing.

 

Elizabeth took the board members on a tour of the building to point out some capital improvements that might be planned.

 

Board members planned for National Library Week, April 7-13. Mary Jarboe had to leave early.

 

Gregg moved that the telephone policy (Section A12) be amended to add the following after “The call must be to a local number”:

“Unless the number is listed as a contact number in the patron information (i.e. cell phone numbers)”

Kelvina seconded the motion, which passed unanimously. Elizabeth shared some proposed changes to Section A4 of the policies and procedures, “Library Cards”. These will be addressed at the next board meeting.

 

The board discussed publication of the 2019 board position renewal in the paper. No action was taken.

 

Elizabeth will contact Pat Pierce regarding her memorial donation and offer the option of contributing toward a portable defibrillator or purchase books. The board authorizes Elizabeth to purchase books if desired by Ms. Pierce.

 

Gregg moved that the meeting be adjourned and Kelvina seconded the motion, which passed unanimously.

 

The next regular meeting will be held at 4 p.m. on Thursday, April 18, 2019  at the Gallatin library.

 

The preceding is a summary and not the official minutes, which will be read, amended as necessary, and approved at the next regular board meeting.

 

Gregg Hartley

Board Secretary