County Library Board Meeting
2019 at 4 p.m.
The board met in the basement at the main library.
Present: Daren Adkins, Shonna Morrison, Mary Jarboe (via
telephone), Kelvina Hobbs, Gregg Hartley, and director Elizabeth Plotner.
Daren called the meeting to order at 4:02 p.m.
The board reviewed the minutes. Shonna moved that the
minutes be approved as amended, and Kelvina seconded the motion, which passed
The board examined the bills and financial statements.
Due to input errors, there is a discrepancy in the journal entries of less than
$150 that will be corrected with assistance from the QuickBooks specialist,
Susan Rich. Shonna moved to pay the bills, and Mary seconded the motion, which
Elizabeth presented her director’s report. She has
signed up for United for Libraries’ Short Takes for Trustees video series and
gave the board sign-in credentials. Elizabeth suggested that the (A12)
Telephone Policy be amended by adding (“unless the number is listed as a
contact number in their patron information, i. e. cell phone numbers). She
updated the board on progress on the strategic plan. Daren suggested contacting
the county health department with regard to updating the first aid kits and
other medical devices such as defibrillators. The internet hot spots are
on-schedule. Elizabeth suggested moving the furniture up in priority.
The HVAC installation will be completed in off hours.
Mary’s board position is coming up in July and Elizabeth
will place a renewal notice in the paper in April and suggest that the
commissioners run it one time in each paper (Gallatin and Jamesport). The
Friends of the Library funds have disbanded (at least temporarily) and the
funds from the organization have been deposited in the library account,
although they are earmarked so that the funds can be accessed by the
organization if and when it is re-started. The board discussed considerations
regarding the Friends of the Library which the board will review (as well as
the relevant information from the United for Libraries’ Short Takes program)
before the next meeting.
Elizabeth asked for clarification regarding the policy
about closing for bad weather. She also informed the board of some of the
issues with landscaping and drainage around the main library building.
Mary moved that the board approve
Director Elizabeth Plotner to be able to view Farmers Bank, Home Exchange Bank,
and BTC bank accounts in real time without the ability to transfer funds.
Shonna seconded the motion, which passed unanimously. Mary moved to remove
Allison Spidle from all accounts. Kelvina seconded the motion, which passed
The library received a memorial
donation of $100 in memory of Mary Ellen Murray from Pat Murray Pierce. The
donation will be used for first aid supplies.
No courier was available for two
weeks, so the library was unable to send books back to the state library which
Elizabeth had checked out for professional development.
The board discussed preparations
for National Library Week, April 7-13.
Mary moved that the meeting be adjourned and Kelvina
seconded the motion, which passed unanimously.
The next regular meeting will be
held at 4 p.m. on Thursday, March 21, 2019
at the Gallatin library.
Amended at the next regular meeting, March 21, 2019.