Daviess County Library Board Meeting

February 21, 2019 at 4 p.m.

 

The board met in the basement at the main library.

 

Present: Daren Adkins, Shonna Morrison, Mary Jarboe (via telephone), Kelvina Hobbs, Gregg Hartley, and director Elizabeth Plotner.

 

Daren called the meeting to order at 4:02 p.m.

 

The board reviewed the minutes. Shonna moved that the minutes be approved as amended, and Kelvina seconded the motion, which passed unanimously.

 

The board examined the bills and financial statements. Due to input errors, there is a discrepancy in the journal entries of less than $150 that will be corrected with assistance from the QuickBooks specialist, Susan Rich. Shonna moved to pay the bills, and Mary seconded the motion, which passed unanimously.

 

Elizabeth presented her director’s report. She has signed up for United for Libraries’ Short Takes for Trustees video series and gave the board sign-in credentials. Elizabeth suggested that the (A12) Telephone Policy be amended by adding (“unless the number is listed as a contact number in their patron information, i. e. cell phone numbers). She updated the board on progress on the strategic plan. Daren suggested contacting the county health department with regard to updating the first aid kits and other medical devices such as defibrillators. The internet hot spots are on-schedule. Elizabeth suggested moving the furniture up in priority.

 

The HVAC installation will be completed in off hours.

 

Mary’s board position is coming up in July and Elizabeth will place a renewal notice in the paper in April and suggest that the commissioners run it one time in each paper (Gallatin and Jamesport). The Friends of the Library funds have disbanded (at least temporarily) and the funds from the organization have been deposited in the library account, although they are earmarked so that the funds can be accessed by the organization if and when it is re-started. The board discussed considerations regarding the Friends of the Library which the board will review (as well as the relevant information from the United for Libraries’ Short Takes program) before the next meeting.

 

Elizabeth asked for clarification regarding the policy about closing for bad weather. She also informed the board of some of the issues with landscaping and drainage around the main library building.

 

Mary moved that the board approve Director Elizabeth Plotner to be able to view Farmers Bank, Home Exchange Bank, and BTC bank accounts in real time without the ability to transfer funds. Shonna seconded the motion, which passed unanimously. Mary moved to remove Allison Spidle from all accounts. Kelvina seconded the motion, which passed unanimously.

 

The library received a memorial donation of $100 in memory of Mary Ellen Murray from Pat Murray Pierce. The donation will be used for first aid supplies.

 

No courier was available for two weeks, so the library was unable to send books back to the state library which Elizabeth had checked out for professional development.

 

The board discussed preparations for National Library Week, April 7-13.

 

Mary moved that the meeting be adjourned and Kelvina seconded the motion, which passed unanimously.

 

The next regular meeting will be held at 4 p.m. on Thursday, March 21, 2019  at the Gallatin library.

 

Gregg Hartley

Board Secretary

 

Amended at the next regular meeting, March 21, 2019.